Asana vs. Monday: A Detailed Comparison

Asana and Monday are two of the most popular and widely used project management software giants.

Both tools are great for task management and project management, but which is better for you? We have done a detailed comparison analysis so that all you project management players can discover which tool suits your needs the best.

Let’s start with a brief introduction to both Monday and Asana before exploring the differences between these tools. Read on to find out more about it.

What is Asana?

Asana is a software-as-a-service platform that is designed to help teams easily manage and collaborate on all their tasks and projects in one place. Using Asana, you can easily organize the project, prioritize tasks, collaborate with others, and track progress from start to finish.   

Asana capacity planning helps users manage resources, monitor the team’s workload, and streamline communication.

What is Monday.com?

Monday is a cloud-based Work Operations System that allows teams to customize workflows, which helps to boost their efficiency, alignment, and productivity. Monday.com enables teams to adapt to varying needs, create transparency, collaborate, and avoid manual grunt work.

Let us dig deeper into Asana versus Monday and explore what makes them different from each other.

Comparison table between Asana and Monday

Also checkout – Is Monday.Com worth it for Product Management?

What is the key differences between Asana and Monday?

The main difference between Asana and Monday is that Asana focuses on task and project management with features like task dependencies and customizable workflows, making it ideal for task tracking and collaboration. While Monday offers a highly visual, customizable platform with features like time tracking and automation, making it suitable for managing a wide range of workflows beyond just project management.

Each tool offers a free plan as well as different pricing plans to suit the varying requirements of other individuals and teams.

Let us understand each tool in depth so that you can have a better understanding of how each application works and make a well-informed decision.

1. Task management

Task management is one of the core features of any good project management software.

Asana workflow management allows users to create tasks and send them to team members, set deadlines, and keep track of tasks through the list, boards, and timeline view. With Asana workflow automation features like rules and custom templates, you can build customs in minutes and save your team time.

On the home page, you can see “to-be-completed-soon” tasks in the ‘My task’ tab. You can click on any task to view its details and attach documents for collaboration.

Asana’s Work Graph model allows teams to stay in sync, hit deadlines, and reach their goals.

Like Asana, monday.com also offers task management features, and tasks are named “pulses”. You can create tasks, assign them, set deadlines, track them, and create dependencies.

The task overview features allow you to track the task progress and statuses and keep you updated on the task’s completion rate. You can view your tasks/projects as Charts, Gantt, Calendar, Timeline, or (per member) Workload.

2. Collaboration

Asana encourages seamless cross-team collaboration. Asana Flow is a suite of new features that are purpose-built to promote efficient coordination for individuals, teams, and organizations.

Asana Flow allows teams to create processes from start to finish while giving team members clarity on how their tasks seam with the overall workflow in one place.

Workflow builder visualizes and creates powerful automated workflows so you can create effective processes that connect teams across all levels within your organization.

Monday.com offers various built-in, fully customizable collaboration templates that you can install in one click and adapt to your needs. For example, a team task management template gives you a clear overview of what your team needs to get done each week.

Other useful features that Monday offers to teams for improved collaboration are – work management, file sharing, integration with video conferencing apps, instant messaging, and cloud storage.

3. Time tracking

Monday.com offers you the time tracking column, which lets you keep track of the time spent on each task. Whenever you start a task, click on play to start the timer. Once you stop working on the task, you can pause the timer and start it anytime again.

Asana does not have an in-built time tracking feature. You can integrate with other platforms to avail of this feature. For example, Clockify integrates with Asana, which enables you and your team to track time on tasks straight from Asana for free.

4. File management

Asana does not offer a dedicated file management tool. At best, you can take notes on a task or store ideas in a project. Asana offers integrations with other file-sharing/storing apps, like Dropbox and Google Drive, which allow you to organize all your files in a single place.

Monday, on the other hand, allows you to upload your files, share them with your teammates and collaborate on them altogether. Business teams can use monday.com as cloud document management software, allowing them to integrate the management and storage of files directly within their teams’ workflows.

5. Notes

Asana allows users to take notes on a task or store ideas in a project. Some users may find it not very structured, and the search is nowhere close to Google.

Monday.com offers easy, intuitive, ready-to-use “Meeting Notes” templates that users can use to organize and share meeting notes. You can customize your chosen template and create a tailored plan that suits your requirements.

6. Ease of usage

When it comes to user-friendliness, Asana is one of the best. The intuitive interface makes navigating the tool a breeze for users. Its advanced search function lets you instantly find team members, tasks, and appointments.

Monday, on the other hand, is also an easy-to-use application, but its interface is harder to get used to. New users can take some time, but others can start using it without any training or prior experience. 

7. Customer Support

Monday.com offers 24/7 customer service through Email, forums (FAQs), Knowledge Base, Phone, and Chat.

Asana does not offer any phone support. You can contact its customer support through Email, Forum (FAQs), Knowledge Base, and Chat.

8. Pricing

Pricing plans offered by monday.com:

• Free: Free forever plan (up to 2 team members, 1000 items, and 500 MB storage )
• Basic: ($9 per seat, per month, unlimited viewers, unlimited boards, 200+ templates, 20 plus column types)
• Standard: ($12 per seat, per month, Timeline and Gantt views, Calendar view, Guest access)
• Pro: ($19 per seat, per month, private boards, Chart view, Time tracking, Formula column)
• Enterprise: Contact Sales for quotes

Pricing plans offered by Asana are:

• Basic: Free forever (for individuals and teams just getting started with project management)
• Premium: US $10.99 per user per month, billed annually
• Business: US $24.99 per user per month, billed annually

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Monday and Asana user reviews

Monday rating

• Capterra – 4.6/5
• G2 – 4.7/5 

“Some things don’t work the way I want, especially when linking parts; duplicate columns don’t show up on your smartphone, so you can’t link two things to see both in the Related Items column. There are certain restrictions when using on Monday. Switching to the user interface can be difficult. It took some training to get used to the new setup.” – G2 Review.

Asana rating

• Capterra – 4.5/5
• G2 – 4.3/5

“I think that Asana is great for casual users and organizations that are small or operate in small teams. When it is scaled up, however, I find that it is lacking in certain functionalities that are present in its competition.” – Capterra review.

A better solution than Asana and Monday – ProofHub

Both Monday and Asana are excellent tools for project and work management. ProofHub offers a better overall solution that provides all the necessary features you need at a much lower price.

Task management

While both Monday and Asana offer a number of task management features to teams, ProofHub provides a more comprehensive solution. Let us find out how.

• Manage and Prioritize tasks: ProofHub allows managers to create, allocate, and monitor tasks from a single location. Tasks can be assigned to individuals or groups, and users can add comments, attach docs, and @mention others to catch their attention. Create subtasks, multiple task lists, and recurring tasks.
• Multiple views: ProofHub offers you various views on how to view and manage your tasks – Gantt, Board, Table, and Calendar.

The basic workflow consists of two stages- To-do and Done.

Kanban workflow gives you the flexibility to make as many stages as you want, according to your requirements.

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Team collaboration

Compared to Asana and Monday.com, ProofHub offers a wide range of collaboration features in a centralized location to users. Using these features, you can seamlessly collaborate on tasks and projects from any location on any device.

• Communication features: Communication is an integral part of overall team collaboration. Realizing the importance of timely communication, ProofHub offers thoughtful advanced communication features, like Group chat, Discussions, Real-time updates, @mentions, and Announcements to make sure that users can exchange important information at the right time without having to use other communication apps.
• Online proofing: ProofHub offers an inbuilt online proofing tool to enable users to easily collaborate on designs, files, and documents by sharing a file link. Collaborators can review and annotate files with markup tools and approve them with a single click.
• Notes: Note-taking software in ProofHub helps you create notes, organize them, and collaborate on them better. You can keep your notes private, attach files, subscribe people to them, and store them in notebooks in one place.

Time tracking

ProofHub, with its built-in time tracking tool, offers you more functionality than both Monday and Asana. Here’s all that you can do with ProofHub’s time–tracking feature.

• Add timesheets: Add multiple timesheets to record time data. Use them for payroll, client billing, estimation, tracking, and time management.
• Track time manually: Enter hours it took to get work done and track time spent for billable or non-billable hours manually.
• Track time using a timer: Record the time it takes to get work done using timers. Start and pause timers as you switch between what you’re working on and save in timesheets.
• Time reports: Create custom time reports of people and projects and get to see logged hours pulled right from your timesheets.

File management

ProofHub’s inbuilt file management tool offers a single hub for project teams to create, upload, store, organize, and collaborate on files in real-time. You don’t need to integrate with a separate file management software.

Here’s all you can do with this file management tool. 

• Upload and Attach Files: You can upload files and documents from your PC, Dropbox, Google Drive, One Drive, and Box. You can attach your digital files and docs to tasks, discussions, chats, and notes whenever needed. 
• Preview and Proof Files in one place: You can preview, review, proof files, and share feedback in one place without switching between multiple tabs.  
• File versioning: Store multiple versions of the same file, access version history, compare with the older versions available, and restore if needed.

Note-taking

ProofHub’s note-taking software offers you more flexibility than Monday and Asana.

• Create notes: Create notes to save project information and minutes of meetings, or even jot down ideas to remember.
• Save notes in notebooks: You can create and save notes focusing on a particular matter in notebooks to organize them in one place.
• Choose colors for notes: Add colors to your notes to make them stand out, and you can easily differentiate them when organizing.
• Subscribe people to notes: Subscribe people to notes and select with whom you want to share your notes and collaborate with.

Ease of use

ProofHub has a simple learning curve, and its neat, intuitive interface makes it effortless for new users to get familiar with the tool within minutes. Users can easily access any feature from the “Me view” page and manage various aspects of their work in a single location.

Users can easily access ProofHub on their mobile devices from any location, as the tool is available as an app for iOS and Android devices.

• Neat interface
• A simple learning curve
• Seamless user onboarding
• Easily accessible from any location, on any device

Customer support

ProofHub prefers to use the term “customer success” as the tool takes a customer-centric approach that goes beyond just offering technical support. ProofHub ensures that clients are provided with exemplary customer support provisions.

The Focus of ProofHub’s customer success teams is on providing well-detailed walkthroughs, onboarding, suggestions, training, and best practices to users as per their unique requirements.

With ProofHub, support teams can easily communicate with clients, stakeholders, and other team members. With countless features for teams of all kinds and sizes, it helps support teams navigate through data easily and communicate smoothly.

ProofHub pricing

While both Monday and Asana offer per-user pricing plans, ProofHub offers fixed pricing plans without any restrictions on the number of users you can add. When you compare the number of features provided by ProofHub at reasonable prices, you will find it to be a more value-for-money tool than Asana and Monday.

ProofHub offers two pricing plans:

1. Essential plan (Core features): $45 per month, when billed annually, unlimited number of users.

2. Ultimate Control plan (Core + Premium features): $89 per month, when billed annually, unlimited number of users.

Conclusion

Asana and Monday are two different tools in terms of functionality, and they also share some common features. Monday.com has a bag full to offer in terms of features and project views; Asana offers additional features you’ll not find on Monday.com. That said, both tools have a steep learning curve, are not easy to get started with for new users, and can overwhelm you with more-than-required features.

This is where using flexible, simple-to-use project management and team collaboration software like ProofHub can be of great benefit to those who are not quite satisfied with either Asana or Monday.com.

A simple learning curve, seamless user experience, a suite of tools under one virtual roof, and excellent customer support make ProofHub an automatic choice over Asana and Monday.com.

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